Policies By Category
Policy Library

Academic Integrity Policy

• Academic Integrity Policy

Academic Program Review*

• Academic Program Review

Academic Standards Policies

• Academic Renewal
• Academic Standings - Graduate
• Academic Standings - Post Baccalaureate
• Academic Standings - Undergraduate
• Honors
• Maximum Credit Load – Undergraduate
• Policy on Rigor and Guidelines on Course Levels

Assessment of Student Learning

• Assessment of the Major
• Student Feedback

Commencement

• 11-5 Commencement Speakers
• Requirements to Participate in Commencement Ceremony
• Student Marshals
• Student Regalia

Curriculum Policies

• 4-1: Honest Credit Counting Protocols
• 4-3: Liberal Arts Core Requirements
• Academic Calendar
• Academic Credit Hour
• Curriculum Oversight
• Determination of Degree Title for a Baccalaureate Degree Program (under development)
• Development of a Major in a Baccalaureate Degree Program
• Development of a Minor in a Baccalaureate Degree Program
• Development of an Undergraduate Certificate Program 2018-2019
• Distance Education Policy and Process
• Individual and Independent Study

Degree Completion Policies

• Certificate Program Requirements - Undergraduate
• Effective Catalog
• Requirements for a Bachelor's Degree
• Requirements for a Master of Arts in Education Degree
• Requirements for Award of an Undergraduate Certificate
• Residency Requirement - Graduate
• Residency Requirement - Undergraduate
• Restrictions on Repeated Courses
• Teacher Leadership Certificate Program Requirements
• Time Limits on Coursework

Degree Progression

• Advising - Graduate
• Advising - Undergraduate
• Award of Credit for Military Education and Training
• Change of Major
• Composition Course Sequences and Placement Criteria
• Declaration of Major
• Degree Conferral Policy - Undergraduate
• Master of Social Work Undergraduate/Graduate Degree Program Requirement
• Math Course Pathways and Placement Criteria
• Pace Requirement for Introductory Composition and Mathematics
• Pace Requirement for Remedial Education

Grading Policies

• Course Repetition and Grade Replacement
• Grade Appeals
• Grade Change
• Grades, Quality Points, and Grade Point Averages - Graduate (under revision)
• Grades, Quality Points, and Grade Point Averages -- Undergraduate
• Instructors' Authority and Responsibility to Assign Grades

Instructional Policies

• Attendance
• Course Syllabus Policy
• Disenrollment Policy
• Final Examinations
• Guidelines on Non-Discrimination on the Basis of Religion
• Learning Management System
• Student Athletes' and Athletic Training Students' Class Absence Policy

Prior Learning Credit Policies

• 2-2: Advanced Placement (AP), IB, CLEP & DSST Examinations
• Credit by Examination
• Credit for Prior Learning

Research Policies

• Institutional Animal Care and Use
• Institutional Review Board

Scheduling

• Course Offerings and Cancellations
• Course Scheduling - Fall and Spring
• Course Scheduling - Summer
• Waitlisting

Transcripts

• Academic Transcript Services (under development)

Transfer Policies

• Transfer Credit Policies - Graduate
• Transfer Credit Policies - Undergraduate

Advancement Policies

• Coordination of Private Fundraising
• Crowdfunding
• Naming Gift Policy
• Memorial/Recognition Plaque Policy
• Official Constituent Database
• Confidentiality Policy & Agreement 

Foundation Policies

Student Athlete Handbook Policies

• Part 3 - Student-Athlete Conduct Code
• Part 4 - Substance Abuse Policy
• Part 5 - Gambling, the NCAA and You
• Part 7 - Student Athlete Relationships
• Part 10 - Fort Lewis College Missed Class Policy
• Part 11 - Financial Aid and Athletic Scholarship Policies
• Part 13 - Student-Athlete Complimentary Admission Policy
• Part 15 - Policy on Social Networking Sites
• Part 16 - Student-Athlete Private Transportation

Fiscal Rules

• Fiscal Rules - Complete 
• Introduction and Scope of Rules
• Section III: Accounting
• Section IV: Disbursement
• Section V: Contracts
• Section VI: Projects
• Section VII: Travel
• Section VIII: Budget
• Section IX: Reporting
• Section X: Payroll
• Appendix I: Fiscal Rules Glossary
• Appendix II: Purchase Order Terms and Conditions

Accounting Service Policies

• 1-4: Student Accounts Receivable
• 1-5: Commercial Accounts Receivable
• 1-8: Journal Voucher Preparation
• 1-14: Stale Dated Checks
• 1-17: Special Projects - Self-Funded Activities
• 1-19: Bank Reconciliations
• 1-20: Accounts Receivable: Disclosure of Student Records
• 1-21: Post Issuance Compliance
• 1-22: Agency Funds
• 2-9: Hospitality and Entertainment Policy: Guest Meals, Business Meals, Receptions
• ACCT-0001 Cash Disbursements
• ACCT-0002 Cash Receipts – College Cashier and Other College Departments
• ACCT-0003 Change Funds
• ACCT-0004 Petty Cash
• ACCT-0005 Bad Debt Write Off
• ACCT-0006 Military Tuition Assistance Refund Policy

Budget Policies

• 3-2: Internal Cost Allocations Methodology
• 3-3: Education and General Fund Revenue
• 3-4: Facilities Rental Income
• BUDG-0001 Operating Budgets

Finance and Administration Policies

• 2-2 Receipt and Administration of Gift Funds
• 2-3: Capital Assets
• 2-4: Check and Signature Control
• 2-6: Contribution of State Controlled Funds to a Separate Entity
• 2-8: Course Fees
• 2-11: Cell Phone Policy
• 11-3: Alcohol Beverage Service
• 11-4: On Campus Solicitation and Vending
• 11-18: Lending of Equipment
• 11-20: Identity Theft Prevention Program
• Accepting and Processing Credit Cards
• Institutional Fee Plan
• Reimbursement of Moving Expenses for New Employees
• Sale/Service of Non-Campus Dining Services Food

Fiscal Rules - Introduction & Scope of Rules

Purchasing Policies

• 8-1 Central Stores and Warehouse Procedures
• 8-4: Gift and Award Policy
• Purchasing

Travel Policies

• 8-3: Travel Policy and Procedure

Academic Records

• Disclosure of Attempted and Earned Credit by Undergraduate Students
• Preventing Oral Disclosure of Student Records
• Release of Deceased Students Educational Records

Admission

• Applicants with Criminal History
• Conditional Admission/ The Compass Program

Award of Financial Aid

• 2022-2023 Satisfactory Academic Progress for Federal Title IV, State, and Institutional Need-Based Financial Aid and State Merit Aid
• 2023-2024 Satisfactory Academic Progress for Federal Title IV, State and Institutional Need-Based Financial Aid and State Merit Aid
• State of Colorado Need-Based and Merit-Based Financial Assistance Program

Award of Scholarship

• 2018-2019 Freshman Finish in Four Institutional Tuition Merit Scholarships
• 2018-2019 New Mexico Reciprocal Tuition Scholarship
• 2018-2019 Transfer Tuition Merit Scholarships
• 2019-2020 Freshman Tuition Merit Scholarships
• 2019-2020 New Mexico Reciprocal Tuition Scholarship
• 2019-2020 Transfer Tuition Merit Scholarships
• 2019-2020 Western Undergraduate Exchange Tuition Scholarship
• 2020-2021 First Year Tuition Merit Scholarships
• 2020-2021 New Mexico Reciprocal Tuition Scholarship
• 2020-2021 Transfer Tuition Merit Scholarships
• 2020-2021 Western Undergraduate Exchange Tuition Scholarship
• 2021-2022 First Year Tuition Merit Scholarships
• 2021-2022 New Mexico Reciprocal Tuition Scholarship
• 2021-2022 Transfer Tuition Merit Scholarships
• 2021-2022 Western Undergraduate Exchange Tuition Scholarship
• 2022-2023 First Year Tuition Merit Scholarships
• 2022-2023 New Mexico Reciprocal Tuition Scholarship
• 2022-2023 Transfer Tuition Merit Scholarships
• 2022-2023 Western Undergraduate Exchange Tuition Scholarship
• Colorado Equity Scholarship
• First Generation Scholarship
• First-Year International Academic Tuition Scholarship

Criminal and Disciplinary History

• Criminal and Disciplinary History in Admission

Financial Aid Advising

• Student Financial Aid Advising Plan (under development)

Tuition Waiver

• Native American Tuition Waiver
• Tuition Waiver for Exonerated Persons

Anti-Discrimination Policies

• Disability Anti-Discrimination
• Discriminatory Harassment
• Equal Opportunity and Affirmative Action
• Grievance Procedure
• Supplemental Sexual Misconduct
• Title IX Sexual Harassment
• Guidelines on Non-Discrimination on the Basis of Religion

Codes of Ethics

• State of Colorado Personnel Rules and Procedures - Conflict of Interest
• Board of Trustees Manual - Section 3.1 - Code of Ethics
• Faculty Handbook - Code of Ethics and Conflict of Interest of Teaching Faculty
• Exempt Staff Handbook - Employee Code of Ethics

Dispute and Complaint Policies

• Student Complaints
• Student Grievance Policies

Inclusivity Policies

• 5-15: Participation of Persons with Disabilities
• Commitment to Immigrants in the College Community

Responsible Conduct Policies

• Accessibility of Information Technology and Digital Content
• Amorous Relationships Policy
• Intellectual Property
• Native American Graves Protection and Repatriation Act (NAGPRA)
• Preferred First Name
• Service and Support Animals on Campus
• 4-2: Employees' Children on Campus
• 4-19: Promoting a Non-Violent Campus Environment
• 4-21: Nepotism
• 6-1 Privacy Statement
• 6-10: Acceptable Use of Information Technology
• Copyright Statement – Copyright Librarian  
• Copyright Statement – Department of Information Technology
• Family Educational Rights and Privacy Act (FERPA)
• Institutional Review Board (under development)
• John F. Reed Library Privacy Policy
• Procurement
• Section 3.2 - Conflicts of Interest
• Student Conduct Code

Facilities Policies

• 5-9: Accessibility Procedures - Residence Life
• 5-10: Accessibility Procedures: Inspection and Monitoring of Handicapped Entrances
• 5-11: Accessibility Procedures: Modification of Workstations
• 5-12: Accessibility Procedures: Modification of Cooking Ranges
• 5-13: Assistance with Registration
• 5-16: Capital Construction: Related Activities
• 5-18: Official Building Names
• 11-4: On-Campus Solicitation and Vending
• 11-6: Campus Posting
• 11-22: Free Admission - Disabled Veterans
• Designated Lactation Rooms
• Facilities Use
• Gender Inclusive Restrooms
• Providing Services in an Inaccessible Space
• Public Speech and Peaceful Assembly

Physical Plant Service Policies

• 2-10 Snow Management Policy
• 9-1: Work Orders: Maintenance Request: Physical Plant
• 9-2: Physical Plant: Policies and Procedures
• 9-5: Tree Relocation/Replacement
• 9-6: Protected Natural Areas and Native/Outdoor Classroom Areas
• 9-7: Key Policy and Procedures
• 9-8: Signage Policies-Internal Campus
• 9-10: Chalk/Markers for Classrooms
• 9-11: Special Events Support
• 9-13: Driving Vehicles on Campus Sidewalks and Fire Lanes
• 9-14: Repair, Renovation, Alteration, Modification and Construction of Facilities
• PPS-001 Campus Vehicles

Board of Trustees Manual of Policies and Procedures*

President's Policies

• Development, Approval, & Review of Academic & Administrative Policies

Faculty Governance

• Faculty Handbook

Student Governance

• Constitution of the Associated Students of Fort Lewis College

Information Technology

• 6-1 Privacy Statement
• 6-2: Computer Software Licenses
• 6-3: Administrative Software
• 6-4: Banner Training
• 6-5: Banner Access
• 6-9: Computer Lab Use and Scheduling
• 6-10: Acceptable Use of Information Technology
• 6-11: Microcomputer Support
• 6-12: Information Technology Security
• 6-13: Resource Allocation Priorities for Administrative Computing
• 6-14: Telecommunications
• 6-15: Assistive Technology
• 6-16: Information Technology Administration
• IT-0001 Classification of Data
• IT-0002 Storage and Handling of Data
• IT-0003 Disposal of Personally Identifiable Information
• IT-0004 Installation and Funding of Computer Software in Academic Comuting Labs
• IT-0005 Acceptable Use of Student and Employee Identification Numbers

Marketing & Communication

• MARK-001 Trademark Licensing
• MARK-002 Social Media - Official Accounts
• MARK-003 Email Signature Guidelines
• MARK-005 Photography / Videography Waiver

Campus Police & Parking

• Parking Regulations
• Persona Non Grata
• Timely Warning

Center of Southwest Studies and Community Concert Hall

• 11-1 Special Collections at the Center of Southwest Studies Community Concert Hall
• 10-1 Rental - Usage
• 10-2: Campus Productions/Concerts

Institutional Research

• 11-13: External Data Reporting

Financial Aid Policies

• Return of Title IV Financial Aid Policy
• Statement of Ethical Principles & Code of Conduct for the Office of Financial Aid

Public Affairs

• Colorado Open Records Act Policy
• Responding to Media Inquiries

Sponsored Research & Federal Relations

• SPON-001 Grant Application Policy
• SPON-002 Sponsored Grants and Contracts, Award Management
• SPON-003 Grants Incentive (Indirect Cost Distribution)
• SPON-004 Gift or Grant Determination
• SPON-005 Cost Sharing Requirements (Cash or In-Kind Matching) for Sponsored Research Projects
• SPON-006 Policy for Responding to Allegations of Research Misconduct
• SPON-007 Promoting Objectivity in Research--Financial Conflicts of Interest in Research for Public Health Services (PHS) Investigators

Tuition Classification

• Implementation of C.R.S. § 23-7-108.5 Concerning Tuition Classification of Veterans
• Implementation of C.R.S § 23-7-108.5 (1) (b) Concerning Tuition Classification of Armed Forces Veteran Dependents

Classified Staff

Classified Employee Handbook

Exempt Staff

Exempt Staff Handbook

Faculty

• 11-14: Faculty Emeritus Privileges
• Affiliated Faculty Members
• Departmental Expectation Statements
• Faculty Emergency Leave
• Faculty Qualifications Policy
• Faculty Research Release Policy for Full-Time Tenured and Tenure-Track Faculty Members
• Sabbatical Program Policy

Human Resource Policies

• 4-2: Employees' Children on Campus
• 4-3: Position Authorization for Classified Staff
• 4-5: Consecutive Appointments for Part-Time and Full-Time Temporary Positions
• 4-7: Hours of Work and Overtime Compensation
• 4-8: Employment Agreements for Faculty & Exempt Staff
• 4-9: Approval of Personnel Actions
• 4-10: Employee Separation
• 4-12: Omnibus Transportation Employee Testing Act
• 4-14: Alcohol and Other Drugs
• 4-15: Equal Opportunity Data Management
• 4-17: Faculty and Exempt Staff Family Medical Leave
• 4-19: Promoting a Non-Violent Campus Environment
• 4-20: Campus ID Policy
• 4-21: Nepotism
• 4-22: Background Check Policy
• 11-15: Granting Emeritus Status to Senior Administrators
• Employee Tuition Waiver
• Flexible Work Arrangements
• HR-0001 Payroll Processing and Pay Periods
• HR-0013 Tuition Reduction Benefit Program for Spouses and Dependent Children
• HR-0016: Voluntary Reduction of Work Schedule or Contract
• Additional Compensation for Staff

Board of Trustees*

• Section 2.9 - Meetings of the Board

Disclosures Required by Higher Learning Commission

• Disclosures Required by Higher Learning Commission (under development)

Safety Policies

• 7-1: Hazardous Materials Management
• 7-2: Bloodborne Pathogen Control Exposure
• 7-3: HIV and AIDS
• 7-4: Bicycles, Skateboards, and Other Un-motorized, Wheeled Devices on Campus
• 7-5: Weapons Prohibited on Campus
• 7-6: Distracted Driver
• Academic Laboratory Safety
• Biosafety
• Chemical Safety Storage
• Radiation Safety
• Respiratory Protection
• Risk Management for Academic Programs Held Off Campus
• Safety Policy for Academic Research Use of Unmanned Aerial Vehicles (UAVs)
• Safety Policy Governing Commercial and Recreational/Hobby Use of Unmanned Aerial Vehicles (UAVs) on Campus
• Smoking and Tobacco Use on Campus

Academic Integrity and Conduct

• Interim Suspension
• Academic Integrity by Students

Associated Students of Fort Lewis College

• Constitution of the Associated Students of Fort Lewis College

Classification

• Classification of Students – Graduate
• Classification of Students - Undergraduate

New Student Policies

• New Student Advising and Registration - Undergraduate
• New Student Immunization Requirements
• Orientation - Graduate
• Orientation - Undergraduate

Registration Policies

• Auditing
• Census Date
• Course Load - Graduate
• Course Load - Undergraduate
• Course Schedule Creation and Modification
• Enrollment Certification
• Stopping Out
• Withdrawing from a Term -- Graduate
• Withdrawing from a Term - Undergraduate

Rights and Responsibilities

• Communications Policy
• Family Educational Rights and Privacy Act (FERPA)
• Final Exams
• Holds
• Academic Grievance Policy

Special Purpose Handbooks

Athletic Training Student Handbook 2015 - 2016 Club Sports Handbook 2012-2013 History Department Student Manual v.5 (November 1, 2013) Music Student Handbook Theatre General Student Handbook

Student Bill of Rights*

• Student Bill of Rights

Student Handbook

• Annual Security Report
• Selected Campus Policies
• Student Conduct
• Student Housing Guide
• Student Services

Student Problem Resolution Policies & Procedures

Student Compliant Policy Student Grievance Policies

Transcript Request Procedures

• Student Transcripts

Veterans

• 11-8: Active Duty
• Implementation of C.R.S. § 23-7-108.5 Concerning Tuition Classification of Veterans