Financial Aid
FINANCES

• The 1098T is a form to report qualified tuition and related expenses for possible education tax credits.
• Qualified tuition and related expenses include tuition and required fees for eligible post-secondary educational institutions.
  • Typically, housing and meals are not eligible costs
• The expenses must be paid during an academic period that begins in the same tax year or the first three months of the following tax year.
• If a student did not receive a 1098T in the mail, it may be because their balance on the account was less than the amount they received for grants and scholarships.
• Students can access and print historical 1098T forms on the ECSI site for the correct tax year if they choose to do so.
• Students can access the current tax year 1098T form at the end of January by logging into their Student Account Suite, selecting My Account, and then Statements. Move to the 1098T tab to view the statement.

Find the full calendar of key dates, including breaks and semester start and end dates.

• Navigate to the Financials Hub app from either the Your Top Apps section on your Workday home page or the MENU icon at the top left of the window.  
• On the left column, select “View Financial Aid.”  
• Click into the “Award Year“ field and choose the year you would like to view, then select “OK.” 
• Scroll down until you see the “Accept / Decline Awards” button, and select it.   
• Click the Decision field next to each available award you would like to accept by choosing “Accept.” (You do also have the option to select “Deny” or accept a partial amount of an award in the Amount Accepted field if needed) 
• Select the “OK” button when done.  

Undocumented students, new or continuing, are eligible for in-state tuition through FLC's ASSET program if they have attended high school in Colorado for at least three years immediately before graduation or completion of a Colorado GED.

Eligibility for the ASSET program:

• Attend a public or private high school in Colorado for at least three years before graduation OR earn a Colorado GED
• Enroll in a Colorado college or university within 12 months of high school graduation or GED completion, OR graduate/complete GED before September 1, 2013, and have lived in Colorado for 18 months before the semester starts
• If you did not enroll within 12 months of high school graduation or GED completion before September 1, 2013, you must provide proof of living in Colorado for 18 consecutive months before the semester start. The proof must show a Colorado address.

How to apply for FLC's ASSET program:

• Provide:
  • Copy of lease agreement signed by all parties or rent receipts
  • Copy of warranty deed or tax liability statement for homeowners
  • Students who lived with a friend or relative must provide a notarized statement from that person indicating the property address and the dates of residence
• Provide at least two of the following documents:
  • Colorado state identification or driver’s license
  • Colorado vehicle registration
  • Proof of employment (W-2 or check stubs)
  • Signed copies of Colorado income tax return or Colorado tax transcript for the previous year

To apply for ASSET in-state tuition

• Complete the College Opportunity Fund (COF) affidavit indicating you are or will be applying for legal presence in Colorado.
• The Admission Office will give you a Fort Lewis College ASSET Affidavit to fill out that will require additional documents. Submit the packet to the Admission Office 30 days before the semester starts.
• Provide official final high school transcripts from a Colorado school you attended for at least three years or official Colorado GED transcripts.
•  If you are transferring from another college, provide proof of acceptance at a Colorado college or university within 12 months of completing high school or your GED.

Add an authorized user to your Student Account Suite so they can view and manage bill payments. Authorized users can be any third party a student wants to allow access to their Student Account Suite. 

Financial aid for undocumented students

The Colorado ASSET Bill allows undocumented students to be considered for financial aid from the state of Colorado. Students must complete the Colorado Application for State Financial Aid (CASFA) to be considered.

*ASSET Students do not need to complete the FAFSA application.

The COA Budget tool helps you understand how much financial aid you might need to cover the total costs of attending Fort Lewis College.

The U.S. Department of Education (ED) requires students to be enrolled in a degree-seeking program for federal financial aid. Aid will only cover courses that are part of your official course program of study (CPOS), including Pell grants, FSEOG grants, Iraq and Afghanistan Service Awards, Direct Subsidized/Unsubsidized Loans, and PLUS Loans.

Enrolling in courses not required for your degree may reduce or cancel your financial aid, affecting your full-time enrollment status.

Learn more about how CPOS affects your federal financial aid
 

Important dates for financial aid, registration, course withdrawal, and more.

There are some eligibility requirements to keep your Financial Aid. You must meet specific requirements, such as:

• United States citizen or eligible non-citizen
• Admitted to Fort Lewis College
• Enrolled in a degree-seeking program, certificate program, or the Teacher Licensing Program
• Not in default on a student loan or owe an overpayment of a federal grant

• Navigate to the home page by selecting the Fort Lewis College icon. 
  • Under Your Top Apps, select Financials Hub.
• You can also navigate to the Financials Hub from the Menu.
• The Overview section of the Financials Hub displays current balances due on your bill, recent payments, and financial aid award status. 
• Statements & Documents is where you will view your bill.  
• The Suggested Links section routes a student to external FLC links to manage payments and payment settings. 
• Most financial tasks will be completed in the View Financial Aid section. 

The Free Application for Federal Student Aid, or FAFSA helps you to be considered for all types of financial aid, including grants, loans, and work-study employment that you can use to help pay for your college education. The results determine your financial aid file, so it's important to complete the form as accurately and early as possible to maximize your financial aid package.

• Navigate to the Financials Hub app from either the Your Top Apps section on your Workday home page or the MENU icon at the top left of the window.  
• On the left column, select “View Financial Aid”.  
• Click into the “Award Year“ field and choose the year you would like to view, then select “OK.” 
• This dashboard will display tables that break down estimated financial aid, estimated costs, and awards breakdowns by term.  
• The Print Award Letter and Print College Financing Plan buttons allow you to print award letters and college financing summarie.  

• If a yellow flag appears at the top right, this is simply an FYI that you are denying or partially accepting a loan. You can continue with the selections without error. 
• If a red flag appears at the top right, an error must be corrected before you can submit. Click on the flag to see the reason for the error. You may encounter this error if you accept a federally subsidized loan but deny a federally unsubsidized loan.  

• Navigate to the Financials Hub from the home page Top Apps or Menu
• Select View Financial Aid
• Click into the Award Year field and choose the 2023-2024 Award Year
• Select OK
• Scroll down and select the  Print Award Letter button
• Select Done
• Navigate to the Bell icon at the top right of the portal
• Select the Document Available notification
• Select the document name in blue in the details to open the pdf
• Click the back arrow at the top left of the PDF preview to go back.

You will likely have action items and tasks to complete to receive financial aid. These action items will appear in several places on Workday, so you can’t miss them!

Viewing in Student Profile 

• You can access your Profile by clicking on the photo icon at the top right of the Workday portal and selecting “View Profile.” 
•  Select the “Action Items and Holds” section in the blue column on the left. 
•  The tabs across the top of this section allow you to view Action Items, Active Holds, and Resolved Holds. 
• The Action Items tab organizes action items by Financial Aid, Admissions, and Onboarding types. This section shows all action items with details regarding the required action and the resolution.  

Viewing/Resolving Actions from My Tasks inbox 

• On your Workday homepage, an Awaiting Your Action box displays the two most recently received outstanding action items in your My Tasks Inbox. You can drill into the tasks by selecting them from Awaiting Your Action or select “Go to My Tasks” to view all action items in your My Tasks inbox.  
  • Some Financial Aid tasks you may need to complete are promissory notes and accepting FA terms and conditions. 
• You can also navigate to My Tasks anytime from the mailbox icon at the top right of the Workday portal. The number over the icon indicates the number of tasks awaiting your action.  
• The list of tasks requiring action will be on the left of the inbox. Select the Financial Aid-related task and view the details on the right for the action necessary and complete. This is typically attaching a document needed, signing an agreement, or following additional instructions. 

Students must show "financial need" to receive federal, state, and private financial aid. When a student completes the FAFSA, the Federal Department of Education uses a formula to determine a student's Student Aid Index (formerly the Expected Family Contribution). The Financial Aid Office uses your SAI number to determine your eligibility for different types of financial aid.

Calculating your financial need

Need-based aid is financial aid you can receive if you have financial need and meet other eligibility criteria. You can't accept more need-based aid than the amount of your financial need.

Fort Lewis College does not have designated aid for summer. Summer financial aid is usually limited to Federal Direct Loans and, in some cases, a Federal Pell Grant. To be considered for summer financial aid, students should:

• Be enrolled in at least 6 credit hours during the summer to be considered for Federal Direct Loans
• Have a valid FAFSA application on file
• Not be on academic disqualification
• Not be on financial aid suspension
• Not have borrowed their annual loan limits
• Not have reached their lifetime Pell Grant or Federal loan limits

Students MUST consult with the Financial Aid Office before adjusting their summer schedule to avoid having to pay back any of their summer aid.

After registration, the Financial Aid Office will email students starting in April each year with a link to view their summer financial aid package.

If you are selected for verification, our office needs to confirm the information on your FAFSA application before we can determine your eligibility for need-based aid. Don't assume you've done something wrong if you've been chosen for verification.

The most common types of verification documents requested:  

• Student's and parent's IRS tax transcript.
• Parents' and/or students' W-2(s) 
• Verification Worksheets 
• Copies of social security cards 
• Birth certificates 
• Marriage licenses 
• Income and expense statements 
• Asset statements 
• Eligible non-citizen status documents

If you did not use the IRS Data Retrieval Tool, you must provide our office with an official Federal Income Tax Return Transcript for verification. If you are a dependent student, we will also need a copy of your parent's or parents' Federal Income Tax Transcript.

Tax filers can request Federal Tax Return Transcript information free of charge by:

• Online request at Get your tax record.
• Telephone request by calling 1-800-908-9946
• Paper request form using IRS Form 4506-T. Find IRS forms. 

Tax filers who cannot get an IRS Tax Return Transcript because of IRS identity theft submit a Tax Return DataBase View (TRDBV) instead along with a signed and dated statement indicating that they were victims of tax-related identity theft and that the IRS is aware of it.

• You will be referred to the Identity Protection Specialized Unit (IPSU), the toll-free number 800-908-4490. 
• To get a TRDBV, tax filers should call the Identity Protection Specialized Unit (IPSU) at 800-908-4490 and ask them to mail a TRDBV.

Veterans Affairs and higher education institutions like Fort Lewis College collaborate to administer education benefits through the VA and the GI Bill^®. GI Bill^® is the U.S. Department of Veterans Affairs (VA) registered trademark. More information about education benefits offered by VA is available at the official U.S. government website.

• Navigate to your Profile by selecting the photo icon at the top of the Workday portal.
• Select “View Profile”
• Select the “Action Items and Holds” section in the blue column on the left
• The tabs across the top of this section allow you to view Action Items, Active Holds, and Resolved Holds 

The Action Items tab organizes action items by Financial Aid, Admission, and Onboarding types. This section will show all action items with details regarding the action required and the resolution.  

Action Items will also appear in the My Tasks inbox, typically with the ability to resolve the action. 

• Navigate to your My Tasks from the mailbox icon at the top right of the Workday portal
• On the left will be the list of all action items requiring action. Select the Financial Aid related task
• View the details for the action required and complete.
  • *This is typically attaching a document needed, signing an agreement, or following additional instructions. 

• Make sure you are enrolled full-time (minimum of 12 credit hours for undergraduates and 9 credit hours for graduate students). Contact the Skyhawk Station if you don't plan on being a full-time student to get your financial aid package adjusted to part-time.
• Contact the Skyhawk Station to see if Fort Lewis College has received your FAFSA information and a check from your scholarship donor. 
• Ask the Skyhawk Station about your Satisfactory Academic Progress status.
• Remember, you must electronically accept the Terms and Conditions of your financial aid on your Workday account.