Collection M 001, Record Group 20:
Fort Lewis College Business and Financial Affairs:
records in the Archives

--Sub-group/Series # and Title---Records description

Record Group 20:    Business and Financial Affairs

• Historical note: includes records of former Dean of Administration, circa 1972-1973.  Effective July, 2000, the areas for which this office is administratively responsible grew to include also Financial Aid (Sub-group 13.I), the Bookstore (Sub-group 13.B), and Mail Service (Sub-group 13.B).

Series 20.1     Reports, bulk years 1952-1996, in 1 document case.

Series 20.2     Vice President for Business and Finance central administrative subject files, 1978-1990, in 22 document cases and 1 document box.  Arrangement is alphabetical.  Includes Fort Lewis College property insurance policies, correspondence of the early controller and Assistant Business Manager B. W. Edmondson, and records and correspondence maintained by Business Manager Dan Black from 1962 July 1 on.

Historical note: until the 1960s the Controller's title was Assistant Business Manager.

(See Series 11.D.1 for related records for the period through 1962 June 30) (Athletic insurance records are in Series 9.7.1; student insurance records are in Series 12.4; Fort Lewis College personnel insurance records are in Series 20.C.11)

Series 20.3     Vice President for Business and Finance records and correspondence,1961-62, 1983-91,1994,1996, 1999, in 2 document cases. Arrangement is chronological.

Series 20.4     Manuals and handbooks, bulk years 1971-1995, in 4 document cases.  Includes Business Office policies [complete printout 8/2004], travel procedure manual and other fiscal procedure instructions, and memoranda generated by the Business Office regarding general policies.

Series 20.5     Projects and grants records, 1973-1976, in 1 document case.

Series 20.6     Publicity materials, 2001-, in 1/2 document case.  Includes newspaper clippings.  Also includes FLC-Announce and FLC-Official email distribution list messages.

Series 20.7     Appointment books (for the Vice President for Business and Finance), 1992-1996, in 1/2 document case.

Series 20.8     Business and Finance exempt staff search committee records.  This series includes records of searches for Vice President for Business and Finance and records of all searches within departments of the college that report ultimately to the Vice President for Business and Finance, such as Physical Plant Director, Internal Auditor, and Information Technology Director.  In 1 document case. (See also Series 14.2)

Sub-group 20.A     Budget Office(Budget Advisory/ Budget and Planning Committee records are in Sub-group 19.J;  State of Colorado annual budgets are in Series 1.5)

Series 20.A.01     Total operating budgets, 1956-ongoing, in 11 document cases.  The first budget in the form of a bound volume (as opposed to a folder of loose pages) is for FY 1963-64, including revisions dated Feb. 1, 1964.

Series 20.A.02     Executive budget requests, 1956-ongoing, in 10 document cases.  In the form of bound volumes since the report for FY 1958-59, dated Oct. 29, 1957.  Includes appropriations requests volumes entitled:

• General Fund Budget Request, 1956-ongoing
• Requests for Appropriations, 1964-1969; and
• Budget Documents, 1991-ongoing)

Series 20.A.03     Staffing Pattern reports, 1953-ongoing, and faculty salary studies and comparisons, 1995-ongoing,  in 6 document cases.  The first bound volume of Staffing Pattern is for FY 1974-75 (32 pages, undated).

Series 20.A.04     Planning and budget analysis reports, 1931, 1939,1941, 1948, 1960-64, 1970-71, 1977-78, 1981-88, 1999-ongoing, in 5 document cases.  Includes the Budget Data Book, an annual report begun in January of 1995.   (To view online budget documents from Fiscal Year 2000/01 to the current FY, go to http://www.fortlewis.edu/administrative_services/budget_office/budget_documents.asp .)  (See Series 11.D.6 for budget reports for 1933-1962.)

Series 20.A.05     Investment records, bulk years 1962-1991, in 1 document case.

Series 20.A.06     Annual financial reports, 1948-1976, 1993-1996, and 1999-2002, in 4 document cases.  (See Series 20.A.10 for Budget Office monthly reports.)

Series 20.A.07     Director of Budget's records and correspondence, 1975-1978, 1982-83, 1987, 1989 and 1999-, in 3 document cases - through Series 20.A.10.  (Fort Lewis College fiscal procedures policy statements are in Series 20.4; records and correspondence of former Business Manager Dan Black are in Series 11.D.1 through the date 1962 June 30, and in Series 20.2 for the period from 1962 July 1)

Series 20.A.08     Publicity materials, 1951-1999, bulk years 1980s.  Includes newspaper clippings.

Series 20.A.09     Budget adjustments reports, 1957-58, 1976, and 1988-1990.

Series 20.A.10     Monthly financial reports.  Includes balance sheets and Fort Lewis Fund reconciliation reports.  (See Series 20.A.06 for Budget Office annual reports)

Sub-group 20.B     Information Technology (IT; the Computing and Telecommunications Office)
(Academic Computing Committee records are in Sub-group 19.D)

• Historical note:  On May 10, 1966, the State Board of Agriculture approved the College's purchase of a Univac SS-80 computer.  On February 21, 1969 the SBA approved purchase of an IBM 1401 computer.

Series 20.B.1     Manuals, 1981-82, 1992 and 1996, in 1 document case.

Series 20.B.2     Annual reports, 1968-1991, in 3 document cases.

Series 20.B.3     Records and correspondence, 1963-, in 6 document cases.

Series 20.B.4     Telephone System Committee records and correspondence.  This was an ad hoc committee pertaining to issues of voice mail, automated attendant acceptance, and answering of the main Fort Lewis College phone number, etc.

Series 20.B.5     Newsletters, in .25 document case.  Includes Campus Computing, 1998-, and Plugged In, 1998-. 

Series 20.B.6     Publicity materials, in .25  document case.  Includes FLC-Announce and FLC-Official email distribution list messages pertaining to IT and newspaper clippings. 

Series 20.B.7     Annual inventories, 1989, in .25 document case.

Series 20.B.8     FLC-Announce and FLC-Official email distribution list messages, 2003 January - current, __ boxes, arranged chronologically.  Also, a photocopy of each message filed with the records of the part of Fort Lewis College that issued the news release, in .25 document case.  The distinction is that FLC-Announce goes to only faculty and staff who choose to subscribe to it, whereas FLC-Official goes to all faculty and staff.

Series 20.B.9     Grants records.  Includes the former Southern Ute Tribe telecommunications connectivity project records.

Series 20.B.10   Database Administrator's records.
 

Sub-group 20.C     Human Resources Office

• Historical note: formerly the Personnel Office, until mid-1990s.

(Benefits Committee records are in Sub-group 19.I) (Salary, Promotion and Tenure Policy Committee records are in Sub-group 19.W)

Series 20.C.1      Policies and procedures manuals and records, 191-, 1938, 1942,  1947,1950s, and 1972-ongoing, in 5 document cases.  Includes policies, handbooks and manuals for exempt/ professional staff and for all employees including classified staff [issued by the state personnel office], and correspondence and policy memoranda from the Colorado State Personnel Office.  (See also Series 19.C.1 for early combined faculty-staff handbooks)

Series 20.C.2     Terminated classified staff personnel records, bulk years 1960s and 1970s, in 73 document cases. 

• Access restriction: these records are available for use only by the individual  whom it concerns, by the Fort Lewis College Office of Human Resources, and by the staff of the Fort Lewis College Archives.
• Note regarding related records: faculty and exempt staff records are in Sub-group 14.2 {job applications, contracts, and related correspondence and other materials}, early Fort Lewis College personnel records are in Series 11.C.7 {files on personnel 1911-1948} and in Series 11.C.2 {with Dean Snyder's records for the period 1915-1916}; records of temporary and hourly employment using CASPR and CARF contracts are in Series 20.C.9)

Series 20.C.3     Reports.  Includes tax reports, maintained temporarily, for current fiscal year plus 3 years.

Series 20.C.4     Records and correspondence. 1934-95, bulk years 1968-1995, in 1/2 document case.

• Historical note: personnel data went onto the Banner database management system by January of 1993.

Series 20.C.5     Printed materials, 1949, 1958, 1963, 1971, 1984, 1991-1995, and 1999-ongoing, in 1/2 document case.  Includes retiree luncheon/events publicity, employee death notices/ memorial programs, and related newspaper clippings pertaining to people who have worked at Fort Lewis College. 

Series 20.C.6     Newsletters, 1995, 2002, in 1/2 document case.  Includes FYI / For Your Information newsletter.

Series 20.C.7     Classified staff job vacancy records, circa 1910s and 1968-1985, and ongoing,  in 2and one-half document cases.  Includes position descriptions, job announcements, sample examinations, candidate lists, and related records and correspondence.

Series 20.C.8     Employment statistics data.  (Includes Equal Opportunity Employment reports and records on civil rights issues)  (See Record Group 8 for Affirmative Action records)

Series 20.C.9     Temporary and hourly staff employment records, circa 1971 to three years from the current year, in 30 document cases.

• Access restriction: these records are available for use only by the individual  whom it concerns, by the Fort Lewis College Office of Human Resources, and by the staff of the Fort Lewis College Archives.

Series 20.C.10     Personnel files, 1933-1962, in 12 document boxes. 

• Access restriction: these records are available for use only by the individual  whom it concerns, by the Fort Lewis College Office of Human Resources, and by the staff of the Fort Lewis College Archives.

Series 20.C.11     Personnel insurance records, 1943, 1946-74, 1977-82, 1984-96, 2001-ongoing, in 2 document cases.

Series 20.C.12     Employee directories, circa 1948-1989,  1 document case.
(See also Fort Lewis College student/ staff directories in Series 10.6; employee leave records cards, circa 1952-1957 are in Series 14.2.5)

Series 20.C.13     Employee job/ position descriptions, circa 1980-ongoing,  1 document case.  Includes classified staff, exempt staff, and faculty positions.  (See also Series 20.C.7 [Classified staff job vacancy records] and Series 14.2.3 [Faculty and exempt staff job announcements], which may also contain job descriptions.)

Sub-group 20.D     Physical Plant Services (Hesperus campus), 1880-.  (See also Series 4.8)

Series 20.D.1     Long-range planning reports, 1928-63,  1 document case.  Arrangement is chronological.  Includes program plans and facilities inventories reports.  (See also inventories in Series 11.C.5 and plant operations files from 1915-1916 in Series 11.C.2; and see water use records pertaining to the La Plata River and nearby ditches in Series 11.C.13)  See also discussion of mineral rights. oil and gas leases, and coal leases in State Board of Agriculture records, cited in Joe Perino's report.

Series 20.D.2     Capital construction budget request reports (most are annual reports),  1 document case.

Series 20.D.3     Capital construction and buildings historical records, bulk years 1888-1963,  1 document case.  Arrangement is alphabetical, because project numbers were not always available on the records that were being processed.

Series 20.D.4     Blueprint drawings and specifications, 1925, 1938-39, 1949, 1953,  2 flat boxes and in one flat file drawer.  Arrangement is alphabetical. (oversize are in a steel map case at the SW Center; those small enough for a large box are in an oversize box along with the document cases holding this series)

The following is an itemized list of the Old Fort Lewis Campus maps and drawings in bottom flat file drawer #15 in Delaney Library:
(list prepared by Marcella Mosher, Office of Community Services, 11/3/2006) 
Arrangement is alphabetical by name of building or structure, starting with overall maps of the site.
 

SUBJECT	ITEM	DATE	Thumbnail link to image
Fort Lewis site map, with list of buildings numbered and identified	Framed map, on wall in CSWS basement archival storage room	1899
Map of Fort Lewis School grounds – copy of a map drawn by Simon Redbird, Dec. 28, 1900. Note: buildings H, J, L & M were been built since the original map was made. Scale: 80 feet to an inch	Map	Undated (since 1900)
Fort Lewis School forestry map, compiled by Bewley L.V.C. (Note: this map shows ditches, Old Ft. Lewis railroad station, toll road.)	Map	6/15/1937
Fort Lewis School land use map, copied from a tracing by S.C.S., 8/8/1939	Pencil tracing	Initialed 11/29/1948
Right of way ownership map by Colorado Department of Highways: plats showing claimants. Project #CS 20-0140-02	Maps	Undated
Maps or drawings of particular buildings or structures:
Arts Building	Pencil, ink on linen, bluelines	6/16/1942
Big Stick Ditch	Map	Notarized 8/6/1907
Boys Dormitory, by Eugene Groves, Architect	Bluelines	4/6/1922
Boys Vocational Dormitory	Ink on linen, bluelines	6/13/1942
3 apartments proposed for south half of Boys Vocational Dormitory	Drawing	8/3/1945
Calf Sheds	Pencil, ink on linen, bluelines	6/8/1942
Chemistry Building, proposed addition	Blueline	8/20/1947
Community Hall: remodeling right wing for 6-room teacherage, by Eugene Groves, Architect; drawn by Mt. Fitchett	Blueline & specifications	8/14/37
Dining Hall floor plan, drawn by F. W. Hickman	Pencil drawing	6/20/1947
Dormitory, designed by J. R. McCrory of the Colorado National Youth Administration Project	Bluelines	8/5/1938
Fort Lewis Reservoir No. 3, map of	Blueline	2/14/1912
Girls Dormitory drawing #142-1, by M. B. Biscoe, Architect	Blueline	10/1917
Girls Dormitory – Details of Mantel in Room 17 drawing #142-9, by M. B. Biscoe, Architect	Blueline	11/2/1917
Hay Gulch Road, map of a portion, by John A. Kroeger, Surveyor	Map (2 pages)	12/30/1957
Hesperus Gathering System Trunk 8-A, by El Paso Natural Gas Co.	Map	9/26/1958
Horse Barn – specifications for construction, by E. G. Whitehead, Building Superintendent, Colorado State College	Drawings	10/8/1941
Hospital: foundation plan, floor plan, front elevation, details of doors and windows, and roof plan, by H. Ray Burks, Architect	Drawings
Irrigation system (proposed) for Fort Lewis School, by R.L.P., L.E. Signs	Blueline	4/1931
Kikel Ditch across Ft. Lewis School lands, map of	Blueline	Undated
La Plata River early priorities	Pencil drawing	Undated
Library, Fort Lewis – plot plan; sheets 1-9 showing  building details, by Eugene Groves, Architect	Bluelines	11/1936 – 1/1937
Office Building, floor plan	Pencil, ink on linen, bluelines	6/1/1942
Office Building, floor plan, showing alterations	Pencil, ink on linen, bluelines	6/2/1942
Recreation Hall, top view and side view	Pencil drawing	Undated
School Room, heated and ventilated by “Smith System” of heat retention and ventilation, patented Jan. 1, 1901 by Smith Heating Co., Minneapolis	Blueline	9/28/1907
Science Building, set of drawings of 1st floor, 2nd floor, basement, and attic	Pencil, ink on linen, bluelines	6-1942-7/1942
Septic tank for Fort Lewis School of Agriculture, by Eugene Groves	Blueline	6/23/1928
Sewer pipe between housing units #3 and 4, elevations on top	Pencil drawing	4/21/1947
Shop (proposed), drawn by George Clayberg	Bluelines	Undated
Installation of 2 Model 40 Stokols in Kewanee Smokeless Downdraft Boiler #320, by Schwitzer-Cummins Co., Indianapolis	Blueline	12/19/1935
Snyder Hall, elevations, showers, and Boys Dormitory, by Eugene Groves, Architect	Bluelines
Reconversion Housing Project for Veterans, site, topography and utility plan, Project Colorado V-5149	Drawing	6/13/1946
Vocational Girls Dormitory	Pencil, ink on linen, bluelines	7/7/1942
Blueprints and drawings pertaining to water:
Water system, circa 1884	Ink on linen	1883/1885
Proposed 10” pipeline plan and profile, by Guy S. Newkirk, Engineer	Drawing	8/1935
Small Parshall Flume design by State of Colorado Engineering Department	Blueline & specifications	Undated
Pumphouse dam site contour drawing	Pencil drawing	Undated

Series 20.D.5     Surveys and maps, 1944-45, 1951, 1960-1962, 1 document case (and see Series 20.D.4, particularly the preceding table).  Developed by the College to carry out its mission and function; includes information on roads, boundaries, property lines, corners, monuments, road marker placements, structures, sites, and other related data, such as is shown on the map below.

Fort Lewis A & M College (Hesperus, Colo.) map of buildings and service lines, circa 1940s (click on images above for closer detail)

Series 20.D.6     Maintenance records and general correspondence, in 1/2 document case.  Includes records pertaining to vehicles, custodial work, carpentry, and grounds at the old Fort Lewis campus..

Series 20.D.7     Publicity materials,  bulk years 1941-1962, in 1/2 document case.  Includes newspaper clippings.

Series 20.D.8     Photographs of buildings, 1956-, in 1/2 document case.  Arrangement is alphabetical.  Note: this series contains photos that were intentionally taken to document structures on the Hesperus Old Fort campus.

Series 20.D.9     Reports (other than those in Series 20.D.1), 1953, 1955, in 1/2 document case.

Series 20.D.10     Old Fort Lewis Task Force records, 2008-ongoing. The Old Fort Lewis Task Force was assembled in 2008 to determine management strategies for the Old Fort Lewis Hesperus campus. (For a history of Fort Lewis College, see RG 11).

20.E     Physical Plant Services (Durango campus), 1956-ongoing
See also Series 4.4 and Series 4.8.

To the right is an aerial view of the Fort Lewis College campus and much of Durango, Colorado, on April 6, 1994, by Donahue.  Click on this thumbnail image to view a larger image.

As of March 2007, the Durango campus comprised facilities of over 1,089,952 square feet on approximately 266 acres, with a current student enrollment of 3,800 (source: Director of Physical Plant Services job announcement, 3/23/2007).

Series 20.E.1     Long range planning reports,  1955-, in 7 document boxes.  Arrangement is chronological.  Includes program plans and facilities inventories.James M. Hunter, architect (Boulder, Colorado) was the campus planning consultant and architect for the design of the early buildings of the Durango campus.  See also Series 4.4.   Historical note: this planning actually began as early as 1950.  Much of the stone used to face the buildings was from the nearby Horse Gulch quarry.

Series 20.E.2     Capital construction budget request reports (annual), 1962-1993, in 4 document cases.(See also Office of Facilities Planning's controlled maintenance budget requests in Series 20.I.4)

Series 20.E.3     Other capital construction records and budgets, bulk years 1970-1989, in 34 document cases and 2 document boxes.  This series contains permanent records of construction of and permanent improvements to the College's facilities; data includes project proposals, authorizations to execute construction contracts, cost estimates, construction contracts, adjustments to capital assets, construction capitalization/ historical record data sheets, and related memoranda and correspondence.  (See Series 20.E.2 for capital improvement requests; see Series 20.E.4 for related blueprints and specifications;see Series 20.E.9 for photographs; the view on the left is of the campus in October 1956; click for a larger view.)

Series 20.E.4     Blueprints and specifications, 1995-1999, in 1 document box, 4 document cases, and 2 flat boxes.  (Oversize materials are in steel map case at the SW Center; those small enough for a large box are in an oversize box along with the document cases holding this series)  Arrangement is chronological.

Series 20.E.5     Surveys and maps (See note for Series 20.D.5), 1952-2000 (bulk years 1952-1977), in 1 flat box and 1 document case.

Series 20.E.6     Physical Plant Services Director's memoranda and correspondence, 1965-ongoing, in 2 document cases (arrangement is alphabetical by subject)  (includes records pertaining to maintenance of vehicles, custodial work, carpentry, and grounds on the Durango campus).

Series 20.E.7      Publicity materials, 1978-, in 1/2 document case.  Includes Safety First, Plant Circle News, and Employee Events Committee newsletters, and newspaper clippings.  Also includes FLC-Announce and FLC-Official email distribution list messages.  Materials pertaining to particular buildings are in Series 20.E.8.

Series 20.E.8     Buildings historical files,1979-1999, in 1/2 document case and 1 flat box.  Includes records and publicity about the history of particular structures on the Fort Lewis College campus, including such works as the Centennial Nature Trail; also, files on plaques and historical markers, and place names lists.  The files in this series are arranged alphabetically by name of structure.

Series 20.E.9     Photographs of buildings, 1956-, in 1 flat box and 1 document case.  Arrangement is alphabetical.  This series contains photos that were intentionally taken to document structures on the Durango campus.

Series 20.E.10     Projects Management Office records, 1962-, in 1 document case.  Includes interior campus signage policy and other manuals.

Series 20.E.11     Facilities Master Plan Committee records, 1962-, in 2 document cases.  Includes records of its Landscaping Subcommittee and of the Facilities Master Plan Task Force, 1995-96.  (See Sub-group 19.GG for Campus Land Use Committee--College Committee)

Series 20.E.12     Reports, 1959-95, in 1 document case.  Arrangement is chronological. This series contains reports other than reports in above series in Sub-group 20.E.

• Organizational note: Physical Plant Services does not generate many records; its Director and supervisors submit notes and statistics to the Vice President for Business and Finance--Sub-group 20.1 and to the Budget Office--Sub-group 20.A, and then those two offices produce annual reports that include that data.

Series 20.E.13     Grants records and correspondence.  This is the category for the records of all grants received by Physical Plant Services (PPS), 1988-1992. 

Series 20.E.14   Controlled maintenance annual budget requests, 1960s-ongoing.  In several document cases.

Series 20.E.15   Property development documentation.  Includes quit claim deeds, minutes and correspondence, and other legal and administrative documentation related to to the development of the Durango campus of Fort Lewis College, 1947s-ongoing.  Compiled by Joe Perino of FLC Facilities Planning, through 2005.  In 5 document cases.  Click here to read Joe Perino's report online.  The following table contains the folder list:

Box	Folder	Folder title (in Series 20.E.15)	Year span/ dates
1	1	Hesperus campus land, act of Congress granting the Fort Lewis School to the State of Colorado and amendatory act	1911-1916
1	2	Hesperus campus, right of ways and easements	1930-2002
1	3	Oil, Gas, and Uranium mining leases, records and correspondence	1951
1	4	Oil and Gas lease #6533 Book 17	1952/02/01
1	5	Oil, Gas and Uranium mineral leases, records and correspondence	1952-1953
1	6	Uranium mining lease numbers: 90216, 90316, 90416, 90516, 90616, 90716, 90816, 90916, 91016, 91116, 91216; Book 16	1955/06/14
1	7	Oil, Gas, and Uranium mineral leases, records and correspondence	1955-1958
1	8	Oil and Gas lease, records and correspondence	1960-1969
1	9	Durango campus, chronological historical notes	1911-2005
1	10	Report on the Fort Lewis School: Hesperus, La Plata County, Colorado, made by Dr. Leonard V. Koos on behalf of the Commission on State Institutions and SBA	1950
1	11	Fort Lewis College Durango campus, complete land inventory	1954-1971
1	12	Fort Lewis College land acquisition, copies of deeds, purchase agreements, etc.	1954-2002
1	13	Durango campus, land acquisition records and correspondence	1963
1	14	Durango campus, land acquisition records and correspondence	1963
1	15	Valuation estimate: prepared for State Board of Agriculture: campus expansion – Fort Lewis A & M College, prepared by Horace H. Jurgens	1963/05
1	16	Valuation estimate: land owned by City of Durango: Required by Fort Lewis A&M College for campus expansion: prepared for State Board of Agriculture, State of Colorado, prepared by Horace H. Jurgens	1963/05
1	17	Amended Valuation estimate: land acquisition Fort Lewis A & M College, Durango , Colorado: Prepared for Board of Agriculture in and for the State of Colorado, prepared by Horae H. Jurgens	1963/07
1	18	Durango campus, land acquisition records and correspondence	1964
1	19	Durango campus, water rights	1964-1997
1	20	Durango campus, miscellaneous land documents for Colorado Agricultural Experiment Station	1964-2002
2	1	Durango campus, land acquisition records and correspondence	1965-1966
2	2	Hillcrest Golf Course facts and figures	1966
2	3	Durango campus, land acquisition records and correspondence	1967-1968
2	4	State of Colorado owned property inventory, records and correspondence	1980s
2	5	Durango campus, Fort Lewis College tap fees	1983-1984
2	6	Durango campus, City of Durango / Fort Lewis College lease description	1984/08/01
2	7	Dalla Horse Gulch Landfill site records and correspondence	1985-1996
2	8	Fort Lewis College property in Bernalillo County, NM, deed correspondence and conveyance of title	1990-1999
2	9	Land holdings of SBA, CSU Research Foundation, CSU Foundation Benefiting CSU	1992
2	10	An overview of CSU land and lease holdings of the State Board of Agriculture (SBA), Colorado State University Research Foundation (CSURF), and Colorado State University Foundation (CSUF): a presentation to the State Board of Agriculture, by Arthur M. Darbie, Interim Vice President for Administrative Services, Colorado State University	1993/02/10
2	11	Report of the State Auditor: public land management, performance audit	1994/08
2	12	Durango campus, Concert Hall and Fine Arts South Wing Lab Replacement stone quarry correspondence	1994/10/19
2	13	Land holdings of the State Board of Agriculture (SBA) and Fort Lewis College Foundation, report	1994-2001
2	14	Federal lands: information on land owned and on acreage with conservation restrictions, GAO report	1995/01
2	15	Durango campus, Goeglein Gulch road / College master plan	1995-2000
2	16	State Land Board, records and print materials	1997
2	17	Land tracks summary booklet, CSU Facilities Management - GIS	1999/09
2	18	Durango campus, Fairfield Durango Project	1999/09/01
2	19	Durango campus, easement request from Ken Sabian	2001-2002
2	20	State of Colorado owned property inventory, records and correspondence	2001-2004
2	21	Durango campus, intergovernmental agreement between CSU Board of Governors and FLC Board of Trustees	2002/09/01
2	22	Durango campus, Colorado State Forest service lease agreement	2002/09/01
2	23	Durango campus, building square footage and cubic footage summary, revised	2004/06/30
3	1	Durango campus, development, documentation, SBA minutes and correspondence	1947/12/29-1949/09/28
3	2	Durango campus, development, documentation, SBA minutes and correspondence	1950/01/14-1952/11/07
3	3	Durango campus, development, documentation, SBA minutes and correspondence	1953/04/08-1954/12/08
3	4	Durango campus, development, documentation, SBA minutes and correspondence	1955/01/05-1955/12/14
3	5	Durango campus, development, documentation, SBA minutes and correspondence	1956/01/27-1956/12/11
3	6	Durango campus, development, documentation, SBA minutes and correspondence	1957/02/08/-1958/12/10
3	7	Durango campus, development, documentation, SBA minutes and correspondence	1959/01/09-1960/12/13
3	8	Durango campus, development, documentation, SBA minutes and correspondence	1961/01/14-1962/12/12
3	9	Durango campus, development, documentation, SBA minutes and correspondence	1963/01-1964/12/10
3	10	Durango campus, development, documentation, SBA minutes and correspondence	1965/01/22-1966/12/15
4	1	Durango campus, development, documentation, SBA minutes and correspondence	1967/01/13-1968/12/10
4	2	Durango campus, development, documentation, SBA minutes and correspondence	1969/01/17-1970/12/09
4	3	Durango campus, development, documentation, SBA minutes and correspondence	1971/01/29-1973/12/12
4	4	Durango campus, commissioner’s deed to original site	1954/03/26
4	5	Durango campus, quarry site deed	1955/05/24
4	6	Durango campus, commissioners deed to reservoir site parcel I	1956/09/18
4	7	Durango campus, ski area land transfer to City of Durango qui-claim deed	1956/11
4	8	Durango campus, east campus land transfer to City of Durango quit-claim deed	1956/11
4	9	Durango campus, Horse Gulch deed	1959/04/03
4	10	Durango campus, commissioner’s deed to Raider Ridge Horse Gulch	1960/03/08
4	11	Durango campus, Title No. 8126, certificate of examination and correspondence	1960-1964
4	12	Durango campus, picnic grounds deed and related lease / purchase documents	1963
4	13	Durango campus, certificate of title examination No 8810	1964/11/10
4	14	Durango campus, Title No 8811 certificate of title examination and abstract of title	1964-1947
4	15	Durango campus, golf course warranty deed and related lease / purchase documents	1964-1967
4	16	Durango campus, abstract of title miscellaneous correspondence	1965-1978
4	17	Durango campus, north campus land transfer to City of Durango deed	1968/06/21
4	18	Durango campus, reservoir site parcel II deed	1968/06
4	19	Durango campus, reservoir site parcel III deed	1971/04/06
4	20	Fort Lewis College / Colorado property title information	2002
4	21	Durango campus, transfer of property from Board of Governors CSU to FLC Board of Trustees	2002/08/28
4	22	Durango campus, data and deed call listing	2005/06/16
4	23	Durango campus, college addition annexation ordinance 858	1954/09/28
4	24	Durango campus, college second addition annexation ordinance 1070	1976/01/17
4	25	Durango campus, college third addition annexation ordinance 1071	1976/01/17
4	26	Durango campus, college fourth addition annexation ordinance 1165	1973/06/19
4	27	Durango campus, college fifth addition annexation ordinance 1166	1973/06/19
4	28	Durango campus, annexation blank application and procedure information	2005/06/29
5	1	Durango campus, natural gas line right of way and easement	1956/11/01
5	2	Durango campus, street lighting right of way and easements	1956/12/04
5	3	Durango campus, pole line right of way and easement	1957/05/29
5	4	Durango campus, low pressure main and other utilities right of way and easement	1964/1971
5	5	Durango campus, Southern Union Gas right of way and easement	1966/04/01
5	6	Durango campus, sewer line easement	1966/07/11
5	7	Durango campus, underground electrical easement	1981/02/20
5	8	Durango campus, natural gas line easement	1989/06/01
5	9	Durango campus, sewer line easement	1990/07/26
5	10	Durango campus, easement for potable water line	1990/11/20
5	11	Durango campus, waterline easement	1990/11/20
5	12	Durango campus, electrical substation right of way and easement	1992/06
5	13	Durango campus, college substation easement	1994/02/11
5	14	Durango campus, power line feed – West Campus easement	1994/03/10
5	15	Durango campus, water line easement	1994/03/10
5	16	Durango campus, natural area designated as open protected space contained in college’s facilities master plan	1994/03/18
5	17	Durango campus, La Plata electric easement	1994/10/06
5	18	Durango campus, Spring Creek Feed – LPEA easement	1994/10/06
5	19	Durango campus, sewer line easement – Hillcrest Golf Club	1995/10/10
5	20	Durango campus, Cellular One easement	1996/09/16
5	21	Dedication of Public Right of Way and temporary construction easement for College Drive (Goeglein Gulch Road / CR 238)	2005/04/19
5	22	Durango campus, City of Durango right of way Goeglein Gulch	2005/06/02

20.F     Accounting/ Controller  (Note: the fiscal year is July 1 through June 30, unless noted otherwise.)

• Historical note: until the 1960s the Controller's title was Assistant Business Manager.  That officer's records are included in Series 20.2.)

Series 20.F.1     Controller's correspondence, 1959-2000, bulk years 1975-1991, in 1 document case.  Includes parking permit decal memoranda and forms.

Series 20.F.1.1      Audit reports by the Colorado State Auditor, 1949-ongoing, in 11 document cases.  Includes State of Colorado audits of programs beyond Fort Lewis College.  (See also audit reports responses/ correspondence in Series 20.F.1.2, and audit reports in Financial Aid Office records, Series 13.I.6)

Series 20.F.1.2     Audit reports correspondence, 1943-1993, bulk years 1973-ongoing, in 1 document case.  This series includes responses to audit reports that are found in Series 20.A.06 and elsewhere.

Series 20.F.1.3     Colorado Legislative Audit Committee annual reports, 1965-1974 and 1979, in 1 document case.

Series 20.F.2     Reports (includes cumulative fiscal year end closeout reports summarizing the College's financial activities by providing final year-to-date summary accounting data and a permanent audit trail for all receipt and disbursement transactions affecting any and all funds and accounts; types of reports include final year end general and subsidiary ledgers sorted by account, and summary of expenditures by program, fund, and object)

Series 20.F.2.1     General ledgers (year-end only), 1948-1994, in 5 document cases.
Series 20.F.2.2     Budget reports (year-end only), 1955-1995, in 1 document case and 15 document boxes.
Series 20.F.2.3     Construction-in-progress reports (year-end only),  1981- 1984, 1990-91 and 1991, in 1 document box.
Series 20.F.2.4     Other reports (year-end only), 1967-1970, 1975-1981, 1983-84, 1986-87, and 1989-90, in 3 document boxes.
Series 20.F.2.5     Charts of accounts, 1948-1957, 1963, 1972-73, 1992, and 1999, in 1 document case.  Includes printouts of pre-1992 POISE database system accounting codes, and lists of current and expired accounting codes under the current BANNER database system.  This series is a reference source for understanding and accessing other Fort Lewis College financial records.

Series 20.F.3     Records (other than general ledgers and other final reports in Series 20.F.2)   Includes COFRS reports formerly titled CAS --Central Accounting System--reports, which are generated by the State and maintained in the State Archives; Fort Lewis College only retains 3 years of COFRS beyond the current fiscal year; the record copy is kept in Denver.  Also includes monthly balance sheets and interface reports such as FURFEED, TGRAPPL, TBAL, BLSH, FCRTRNR, and TGRFEED, and includes FINC and FIN2 reports which are retained for current fiscal year plus two years.

Series 20.F.4     Accounts Payable

Series 20.F.4.1     Check registers

• Retention note: retained only for 6 years past current fiscal year.

Series 20.F.4.2     Imprest checks (for Fort Lewis College purchases of materials and services; both computer generated and manual)

• Retention note: retained only for 6 years past the current fiscal year.

Series 20.F.4.3     Check copies (green; formerly, white) (check voucher packages: each check copy with attached documents--budget requests, vendor invoices, receipts, etc.)

• Retention note: retained only for 6 years past the current fiscal year.

Series 20.F.4.4     Purchase orders (with attached requisitions and related invoices; used to authorize purchase of supplies, equipment and services)

• Retention note: retained only for 5 years past the current fiscal year.

Series 20.F.4.5     Receipt registers (retained for current fiscal year plus three years) and journal vouchers (retained for current fiscal year plus six years)

Series 20.F.4.6     Payroll cumulative fiscal year end closeout financial data reports/ employee data reports, 1973-1993, in 1 document case and 4 document boxes.  Includes payroll registers, 1935-1946.

• Series description: this series includes the former Poise green bar sheets entitled PAYHST pay history reports and PAYTOT pay totals, which were produced and bound together for the period from 1980 July 1 until 1991 when the College switched to an online data base in Banner.  Current reports, since 1991, are entitled Payroll M1 for salaried employees and M2 for hourly employees, which are bound together.  The fiscal year for payroll records is Jan. 1 - Dec. 31.
• Retention note: The Archives requests permanent retention of only the December reports, which are cumulative of that year; however, by decision of Gary Goold in Fall of 1997, these printed reports need be kept for only the current year plus three years, because all data is backed up online; Archives desires a printout of just the year-end summary, but the Computer Office apparently for now lacks the software for such a printout.
• In-house research note: this series is the most comprehensive source for information on the earnings of Fort Lewis College employees--faculty and staff--since 1962. Other potentially useful series for such research include 14.2, 20.C.2, 20.C.9, 20.F.4.6, and 20.F.4.7.  For the period 1911-1962, the individual earning records/payroll records in Series 20.F.4.7 and 20.F.4.9 are the best source for the most comprehensive data; other useful series for the earlier period include 10.6, 11.C.7, 14.2, and  20.C.10. Of course, privacy restrictions apply to the use of these records.

Series 20.F.4.7     Employee Earnings Records (EERs)  (Summary of employee earnings and leave balances) (Includes employee ledgers, 1955-1962, filed alphabetically and retained permanently)  (These are pre-Banner system pay stubs prepared by the Controller's Office.  The payroll technician kept a copy of one, and a copy went to the employee on pay day; the College keeps this record online now.)

• Retention note: retained for current fiscal year plus six years.

Series 20.F.4.8     Organization Detail Transaction Activity reports (ODTAs)
(Showing all expenses or revenue transactions relating to any specific department)

• Retention note: retained only for 6 years past the current year.

Series 20.F.4.9     Payroll records, 1935-1973, in 6 document cases and 4 records boxes.

• In-house research note: this series is a valuable source of data on individual employees prior to the implementation of the College's POISE database management system in 1980.  This and Series 20.F.4.7 are the most comprehensive source for data on the earnings of individual Fort Lewis College employees.  Includes quarterly federal and state income payroll tax returns and W-2 forms, 1954, which list individual employees and their earnings.

Series 20.F.4.10     Accounts Payable index cards, bulk years 1947-1948.  Each of the approximately 1,5000 index cards in the 6 x 9 x 12" box retained contains a field for the vendor's name address, date, fund (seldom used), department and purpose of the expense, and dollar amount of the school's expense.

• In-house research note: The Archives has retained this small box of vendor file index cards and produced a fifteen-page list of the primary info on the estimated 1,500 cards because the cards are a good representation of the purchasing business of Fort Lewis during this early period.  Click here for the table of contents.

Series 20.F.5     Accounts Receivable records and correspondence  (Student billing statements and payments records and correspondence) (Often, a file for each student)
Series content includes:

• Ptrans = Payment transactions;
• Strans = Student transactions, and
• Allocates = allocation of student payments to the College
• Retention note: these records are retained only for 6 years past the current year.

Series 20.F.6     Accounting table reports, 1962-1964, 1973-74, 1987, in 1 document case.  (These reports define the meaning of code numbers and fund groups used in transactions processed through the College's automated financial accounting system; examples include descriptor table listing, transaction code decision table listing, and table maintenance audit report.)  (Includes charts of account numbers from the 1950s.)

• Retention note: year-end reports are kept permanently.

• Access note: these tables are included in the front of each general and subsidiary ledger.

Series 20.F.7     Federal Perkins Loan Program, 1971-2001, in 16 records boxes and 4 document cases.  These records are confidential.  

• Historical note:  until 7/1/1987, this was known as the National Defense Student Loan or NDSL federal student loan program.)
• Retention note: The loan assignments are retained permanently; the paid-off files are only retained for 5 years past the current year.
  Series 20.F.7.1     Federal student loans program paid-in-full registers, 1971-1986 (1 records box).
  Series 20.F.7.2     Federal student loans program detail ledger, 1972-1977, 1979, 1981-1982 (2 records boxes).
  Series 20.F.7.3     Federal student loans program correspondence, 1976-1981 (1 folder).
  Series 20.F.7.4     Federal student loans program assigned loans records, [ca. 1971-1986?], filed alphabetically by student's name (12 records boxes).
  Series 20.F.7.5     Federal student loans program Fiscal Operations Reports (FISCOP), for NDSL and Perkins loans, circa 1977-1984, filed alphabetically by student's name (2 records boxes).

Series 20.F.8     Insurance claims and workers compensation claim files. (Series 20.F.8 and Series 20.F.9 are in 1 document case).

• Retention note: retained for current fiscal year plus five years.

Series 20.F.9     Publicity materials, 1970, 2003.  Includes newspaper clippings.  Also includes FLC-Announce and FLC-Official email distribution list messages.

20.G     Purchasing Office

Series 20.G.1     Printed materials, 1947-1995,  bulk years 1975-1986, in 1 document case - through Series 20.G.3.  Includes guides and manuals, and newspaper clippings and other publicity.  Also includes FLC-Announce and FLC-Official email distribution list messages.

Series 20.G.2     Reports.

Series 20.G.3     Director's records and correspondence, bulk years 1933-1999.  See also files from 1915-1916, in Series 11.C.2.

Series 20.G.4     Bids files (housed in temporary storage).

• Retention note: retained for the current year plus 6 years.

20.H     Receiving and Central Stores, in 1 document case

Series 20.H.1     Printed materials (includes newspaper clippings).

Series 20.H.2     Reports.

Series 20.H.3     Director's records and correspondence, 1931, 1983, and 1995.

Series 20.H.4     Central Stores cumulative year-end inventory reports (annual), 1963 and 1988-89.

20.I     Office of Grants Management

Historical note: this office was created in 2005.  The duties of the Office of Facilities Planning and Grants Administration (which ceased to exist at that time) were split between this new office, the Budget Office, Human Resources, and Institutional Research.   The former Office of Facilities Planning and Grants Administration included the Office of Facilities Scheduling, circa 2004-2005.

The office of Grants management became Sponsored Research and Federal Relations. Those records are in series 14.F.
(See also Institutional Research and Planning Office records in Sub-group 18.F)

Series 20.I.1     Printed materials, 1927, 1955, 1981, 1991, 1995, and 2002, in 1 document case.  Includes forms, such as Travel Authorization form, and newspaper clippings and email notices.  Also includes FLC-Announce and FLC-Official email distribution list messages.

Series 20.I.2     Reports, 1971-72. 

Series 20.I.3     Director's records and correspondence, 1992 and 2001-02. 

Series 20.I.4     [this series is available for future use]

Series 20.I.5     Grants master records (includes one sponsored program grants ledger, 1973-1975).

20.J     Bureau of Business and Economic Research

Series 20.J.1     Printed materials, 1958-1960, in 1 document case that contains records  through Series 20.K.  Includes newspaper clippings.

Series 20.J.2     Reports.

Series 20.J.3     Director's records and correspondence, 1957-58. 

20.K     Colorado Small Business Development Center (SBDC) at Fort Lewis College

Historical note:  The mission of this Center (one of 20 in Colorado and 1,072 in the U.S.) is "to be the premier provider of small business assistance, training, information, and leadership in activities which foster the successful growth and development of small businesses in southwest Colorado."  1989 was the first program year for SMDCs  in Colorado.  Durango had a regional office for SW Colorado when the local program was originally set up under the University of Colorado umbrella (the office was in Miller Student Center).  After about three years, CU ended its sponsorship and Fort Lewis assumed the sponsorship role.   The Center is co-sponsored by Fort Lewis College and the United States Small Business Administration, as well as the cities of Cortez and Durango.  The Center "provides assistance to all existing small businesses and others who need help in developing their ideas. The territory served by this location includes the following Colorado counties: Archuleta, Dolores, La Plata, Montezuma, San Juan and San Miguel."  Fort Lewis College provides office facilities in the School of Business; the Center's income from clients and grants covers all other operationg expenses.  Its funding sources include Fort Lewis College, the U.S. Small Business Administration, the cities of Cortez and Durango, and the State of Colorado Office of  Economic Development.
 

Director	Term of service
Jim Reser	1995-2002
Joe Keck	2003-

Series 20.K.1     Printed materials, 1980, 1991-92 and 1995-1997.  Includes newspaper clippings.

Series 20.K.2     Reports.

Series 20.K.3     Director's records and correspondence, 1975. 

20.L     Division of Local Government Regional Managers

Series 20.L.1     Printed materials (includes newspaper clippings).

Series 20.L.2     Reports.

Series 20.L.3     Director's records and correspondence.

20.M     Region 9 Economic Development District of Southwest Colorado

• Historical note: formerly the San Juan Basin Economic Development District.  Previous to that, while located at the Hesperus campus of the College, it was called the San Juan Basin Empire Builders.

Series 20.M.1     Publications and reports, 1969 , 1990, 1992, 1997, 1999-2000, in 1 document case.  Includes newspaper clippings and other publicity materials.

Series 20.M.2     Executive Director's records and correspondence. 

Series 20.M.3     Meeting agendas and minutes, 1999-ongoing.

20.N     Southwest Colorado Film Commission

Historical note: this is one of thirteen Colorado regional film commissions.  See also the Center of Southwest Studies' list of commercial movies filmed on location in Durango, Colorado and environs.

Series 20.N.1     Publications and reports, 1982 and 1987, in 1 document case that contains records through Series 20.O.  Includes newspaper clippings and other publicity materials.

Series 20.N.2     Executive Director's records and correspondence.

20.O     Employee Council Advisory Board

• Historical note: The Vice President for Business and Finance is the appointing authority for the Council; its budget is through Human Resources.   The first meeting of the Fort Lewis College Employee Council Advisory Board was held in February 1994.  It was originally formed for the classified staff so they would have representation at the college and state level.  An ex-officio from Human Resources and one from Campus Dining were added later.  At the inception of the Council, several issues were affecting employees: a hiring freeze, a new computer system affecting how jobs were accomplished, the campus-wide rewriting of classified staff job descriptions, and a low employee morale resulting from these issues.  Some of the goals set for the first year were: Morale (Personnel management for supervisors, mandatory employer/employee workshops); exempt staff involvement; continuous education (to include communication, information, and training in conjunction with Human Resources); employee crisis fund (ultimately dropped due to the consensus that the council should not be involved in fund raising at this time); picnic tables to be placed around desirable places around campus.  Five committees were then formed to accomplish these goals.  The Fort Lewis College Employee Council Advisory Board continues to be a vehicle for communication between offices, programs and employees.  Throughout the years some original committees have remained, some have been added and some have gone as short-term goals were accomplished.  The term length was increased from two to three years, to allow for continuity and stability.

Click here for a list of honorees and history of the annual awards  --including the Outstanding Staff Award.

Series 20.O.1     Minutes (includes minutes of meetings of Professional Staff, 1968-1970; Employee Council Executive Committee, 1994-ongoing; and Employee Council Advisory Board, 1994-ongoing).

Series 20.O.2     Reports.

Series 20.O.3     Printed materials, 1998-ongoing.  Includes newspaper clippings and other publicity, and Skyhawk Angel Committee publicity materials.  Also includes FLC-Announce and FLC-Official email distribution list messages.

Series 20.O.4     Records and correspondence, 1936, 1993-96, 1999-2001.  Includes constitutions and bylaws.

20.P     Fort Lewis College Community Concert Hall 
See also Kudos Cultural Arts Complex newsletter, in Series 7.D.8.

Series 20.P.1     Programs, 1992, 1997-, in 1 document case and 1 flat box (entire Sub-group 20.P).

Series 20.P.2     Printed materials, 1997-ongoing.  Includes Schedule of Events and Illuminations newsletters, newspaper clippings and other publicity.  Also includes FLC-Announce and FLC-Official email distribution list messages.

Series 20.P.3     Manager's records and correspondence, 1997, 2002-2003.

20.Q     San Juan Forum (includes the Colorado Plateau Forum and the former Western Regional Issues Institute)  (approximately 20 document cases)

Historical notes:
The San Juan Forum, a non-profit corporation established in January of 1991 and housed on the Fort Lewis College campus, set as its goal to enhance economic development in the Four Corners region while preserving and improving the quality of life for area residents.  Regional concerns and issues addressed at its first meeting included transportation, waste management, natural resource development, tourism, and agriculture.  It has served as a unifying force for collaboration of  local, state, and tribal governments in Colorado, New Mexico, Arizona, and Utah to collectively address the region's needs.  Its achievements have included negotiating and lobbying so that a sophisticated high-speed fiber-optics telecommunications network can extend from Albuquerque to Grand Junction via the Four Corners so that Four Corners Area businesses can be better able to compete in the electronic marketplace. 

The Colorado Plateau Forum, formerly at Fort Lewis College (until July 2001) and located at Northern Arizona University prior to that, is a regional initiative that addresses economic and environmental issues affecting the Colorado Plateau.  That geographic region is unified by the Colorado, Green and San Juan river systems and encompasses western Colorado, northern Arizona, northwestern New Mexico, half of Utah and the southwest corner of Wyoming.   The Colorado Plateau Forum seeks to increase communication, understanding, and education among individuals, communities, and other constituencies in order to achieve a healthy economy and environment on the Colorado Plateau.  Its members represent diverse interests on the Plateau, and include ordinary citizens, government officials and staff, university professionals, federal land managers, tribes business leaders, and representatives from other regional organizations.  These participants are united in the belief that collaboration, rather than confrontation, is the best means to resolve conflict.  The Colorado Plateau Forum seeks to facilitate the frequent and often conflict-ridden interaction of economic and environmental considerations on the Colorado Plateau.  The Forum's primary function is to promote and assist in regional and local planning of resource management and seeks to bridge the gap between economy and environment by increasing communication, understanding, and education among individuals, communities and other constituencies on the Plateau.

In November of 1999 the Western Regional Issues Institute was established to manage the operations of the San Juan Forum and the larger geopolitical organization (the Colorado Plateau Forum).  It was defunct as of July 2001; its functions were absorbed within those of the San Juan Forum until that Forum's activities were put on hold in the spring of 2005.  David Eppich, formerly the Assistant to the Fort Lewis College President for External Affairs, summarized the Institute's goal as "to improve the quality of life and to achieve a healthy economy and environment in the Four Corners Region and the Colorado Plateau."  Eppich served as executive director of the San Juan Forum from its inception and as the executive director of the newly formed Western Regional Issues Institute until his departure from Fort Lewis College to a new administrative position at San Juan College in Farmington, New Mexico in the spring of 2005.  Fort Lewis College provided office facilities on the second floor of Berndt Hall; the two Forum organizations cover all other operating expenses of the Institute.

Series 20.Q.1     Minutes.  Includes 2 document cases of printed materials, etc., 1990-2005, and 2 small boxes of audiotape recordings of meetings, 1990-2000.

Series 20.Q.2     Reports, 1991-2004, in 4 document cases.

Series 20.Q.3     Printed materials, 1983-2004, in 7 document cases.  Includes publications and reports, 2002.  Includes newspaper clippings and other publicity materials.

Series 20.Q.4     Executive Director's records and correspondence, 1990-2005, in 5 document cases. 

Series 20.Q.5     Grants and proposals records and correspondence, 1994-2004, in 1 document case. 

Series 20.Q.6     Legal records, circa 1994-2004, in 1 document case.   Includes articles of incorporation, bylaws, etc.

Series 20.Q.7     Videotapes of meetings and conferences, undated [circa 1990-2004], in 2 document cases. 

20.R     Auxiliary Services--Finance

• Historical note: this is a recently reconstituted (in 2003) unit of the College.  Effective 1/1/2004, its reporting structure was transferred from Auxiliary Services to Business and Finance.

Series 20.R.1     Printed materials (includes newspaper clippings, email announcements, posters, and other publicity)

Series 20.R.2     Reports

Series 20.R.3     Auxiliary Services--Finance Director's records and correspondence

Series 20.R.4     Internal Audit Director's records and correspondence.  Effective 1/1/2004, its reporting structure was transferred from the President to Business and Finance.

Series 20.R.5     Hazardous Materials Manager's records and correspondence.  Effective 1/1/2004, its reporting structure was transferred from Auxiliary Services to Business and Finance.

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This inventory was prepared by Todd Ellison, C.A.  Student archival assistant Elizabeth deJong prepared the folder lists for Series 20.E.15 in October, 2007.

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Doing your own research:  This description of a portion of the collections at the Fort Lewis College Center of Southwest Studies is provided to inform interested parties about the nature and depth of the repository's collections.  It cannot serve as a substitute for a visit to the repository for those with substantial research interests in the collections.

These collections are located at the Center of Southwest Studies on the campus of Fort Lewis College.  Interested researchers should phone the archivist at 970/247-7126 or send electronic mail to the archivist at: archives@fortlewis.edu.   Click here to use our E-mail Reference Request Form.  The Center does not have a budget for outgoing long-distance phone calls to answer reference requests, so please leave an email address if you wish to receive a response from us.

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Page last modified: June 21, 2013