Various campus departments authorize access to all administrative information system data 'owned' by those respective departments. Ownership of College data, forms, reports, and processes is assigned to the administrative department directly responsible for the particular functionality, and the director of that department is the data steward for that data. For example, the Records office 'owns' registration data, forms, reports, and processes, and the Registrar is the data steward.
Access for employees is restricted to only those forms, reports and procedures that are necessary to perform job functions and to which access has been approved. The data steward (or designee) who owns the particular data is responsible for approving any access to forms, reports, or processes that are not included as part of a typical account. The IT Administrative Information Systems team administers such accesses upon approval of the requesting data steward.